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MANUAL OF
RUBBER STAMP & ENGRAVING(PTY) LTD
(RS&E)


 

Prepared in accordance with Section 51 of The Promotion of Access to Information Act, Number 2 of 2000 (“the Act”)


INDEX
SECTION A

Table of Contents of this sections 51 Manual


SECTION B

Particulars contained in this section 51 Manual

SECTION A:    TABLE OF CONTENTS OF THIS SECTION 51 MANUAL

1.                   Contact details and the person to whom requests, pursuant to the provisions of the Act, should be made.

2.                   The sections 10 guide on how to use the Act.

3.                   Access to records held:

3.1                the latest notice regarding the categories of records which are available without access having to be requested in terms of section 52(2) of the Act

3.2                records available in accordance with legislation

3.3                records that may be requested in terms of section 51(1)(e) of the Act

4.                   Form of request for access to records

5.                   Availability of manual

 SECTION B:

1.                  Contact details and the person to whom requests, pursuant to the provisions of the Act, should be made (section 51(1)(a) of the Act):

The Financial Director, Rubber Stamp & Engraving Company (Pty) Limited

Postal Address                :           P O Box 931, Wendywood, 2144

Street Address                :           3 Appel Road, Kramerville, Sandton.

Business phone               :           +27 11 262 1400

Business fax                    :           +27 11 262 1434

Email Address                 :           cliveh@rse.co.za

2.       The section 10 guide on how to use the Act (section 51(1)(b) of the Act)  :

            The guide is available from the South African Human Rights Commission. Please

            Contact:

The South African Human Rights Commission PAIA Unit, The Research and Documentation Department

            Postal Address                :          P O Box 931, Wendywood, 2144

            Business phone               :          +27 11 262 1400

           

            Business fax                    :          +27 11 262 1434

            Email Address                 :           cliveh@rse.co.za

            Website                         :           www.rse.co.za

  3.     Access to records held (section 51(1)(c), 51(1)(d) and 51(1)(e) of the Act)

3.1          The latest notice regarding the categories of records of the company which are available without a person having to request access in terms of section 52(2) of the Act (section 51(1)(c) of the Act)

              To date no such notice has been published.

3.2                          Records are available in terms of the following legislation, as amended from time to time (section 51(1)(d) of the Act)

                   Basic Conditions of Employment Act No. 75 of 1997

                        Companies Act No. 61 of 1973

                       

                        Compensation for Occupational Injuries and Disease Act No. 130 of 1993

                        Competition Act No. 89 of 1998

                        Constitution of SA Act No. 108 of 1996

                        Copyright Act No. 98 of 1987

                        Deeds Registries Act No. 47 of 1937

                        Employment Equity Act No. 55 of 1998

                        Environmental Laws Rationalisation Act No. 51 of 1997

                        Firearms Control Act No. 60 of 2000

Formalities in respect of Leases of Land Act No. 18 of 1969

Immovable Property (Removal or Modification of Restrictions) Act No 94 of 1965

Income Tax Act No. 58 of 1962

Insider Trading Act No. 135 of 1998

Labour Relations Act No. 66 of 1995

Long–Term Insurance Act No. 52 of 1998

Marketable Securities Act No. 32 of 1948

Medical Schemes Act No. 131 of 1998

National Building Regulations and Buildings Standards Act No. 103 of 1997

National Environmental Management Act No. 107 of 1998

National Water Act No. 36 of 1998

Occupational Health and Safety Act No. 85 of 1993

Patents Act No. 57 of 1987

Pension Funds Act No. 24 of 1956

Preferential Procurement Policy Framework Act of 2000

Promotion of Access to Information Act No. 2 of 2000

Promotion of Equality and Prevention of Unfair Discrimination Act No. 4 of 2000

Protected Disclosures Act No. 26 of 2000

Sea Transport Documents Act No. 65 of 2000

Security by means of Movable Property Act No. 57 of 1993

Short–Term Insurance Act No. 53 of 1998

Skills Development Act No. 97 of 1998

Skills Development Levy Act No. 9 of 1999

South African Reserve Bank Act No. 90 of 1989

Stamp Duties Act No. 77 of 1968

Stock Exchange Control Act No. 1 of 1995

Tobacco Products Control Act No. 12 of 1999

Trademarks Act No. 194 of 1993

Unemployment Insurance Act No. 63 of 2001

Value Added Tax Act No. 89 of 1991

3.3                          Records, to which the right and manner of access will be provided in accordance with the Act (subject to the restrictions and the right to refusal to access provided for in the Act), are available in respect to the following aspects of the companies businesses and operations

Branding

·         brand policy and standards

·         brand and advertising material

·         print and audio – visual advertisements

Communications

·         documents relating to public communications

·         documents relating to internal communications

Company Secretarial Services

·         share registers

·         memoranda and articles of association

·         statutory returns to appropriate authorities

·         annual reports

·         share certificates

·         applicable statutory documents such as, but not limited to, certificates of incorporation and certificates to commence business

·         corporate structure diagrams

·         corporate calendars

·         documents relating to share incentive schemes

Corporate Social Investment

·         agreements

·         applications for donations

·         reports relating to Corporate Social Investment

·         documents relating to Corporate Social Investment Projects

Financial

·         audited financial statements

·         agreements

Information, Management and Technology

·         information policies, standards, procedures and guidelines

·         contracts and agreements

Insurance

·         production and group liability policies

·         other insurance policies

·         documents relating to underwriting

·         claim documents

·         motor rules

·         personal accident benefit rules

Intellectual Property

·         patents and designs

·         applications of filings,  lapsing,  abandonment, withdrawal or defending of patents

·         documents relating to the assignment, cession or transfer of patents and designs

·         documents relating to validity attacks through a parent or design office or authority

·         trademarks

·         applications for lapsing,  abandonment,  withdrawal of trademarks

·         assignment,  cession,  transfer of trademarks

·         agreements relating to the licensing of trademarks

·         documents relating to validity attacks through a trademark office or authority

·         documents relating to the assignment, cession,  transfer,  licensing or other arrangement concerning a trademark

·         copyright

·         documents relating to the assignment,  cession,  transfer or licensing of copyright material

·         agreements

Internal Audit and Risk Management

·         documents relating to generic risk management processes

·         audit plans

Investor Relations

·         general investor relations communications

Labour and Human Resources

·         collective agreements and other agreements relating to collective issues conducted at sectoral or central level

·         collective or other agreements relating to collective issues conducted at plant floor level

·         documents relating to human resource policies and procedures

·         documents relating to staff establishment and manpower planning

·         documents relating to general terms of employment such as, but not limited to, pension and medical aid benefits, share incentive schemes and termination of services

·         documents relating to appointments, promotions, dismissals, suspensions, demotions and disciplinary actions

·         global policy for international employees and documents related thereto

·         returns to UIF

 

·         employment equity reports

·         training schedules and material

Land transactions

·         documents in connection with land, prospecting, mining and mineral rights., and servitude transactions including:

-          contracts

-          approvals

-          consents

-          deeds

-          agreements

-          forms

-          securities

-          cancellations

-          amendments and/or substitutions

-          documents that require to be registered or lodged at the Deeds Office or the Office of the Director Mineral Development of the Department of Minerals and Energy

·         mining contracts

·         lease agreements

·         applications for the establishment of townships and the extension of the boundaries of existing townships

·         applications for changes in land use, re–zoning and consent uses

·         documents relating to the acquisition,  cession or sale of the mineral rights

·         applications and notices required in terms of the Minerals Act No. 50 of 1991

Library

                       

·         bulletins

·         gazettes

·         publications including books, patents, standards, research and development publications

·         journals,

All related to and required for the conduct of the business and operations of the companies

Logistics/supply chain management

·         contracts relating to transportation

·         storage, handling, packaging and distribution agreements

·         clearing and forwarding and surveying agreements

Manufacturing, production and Distribution

·         warehouse and storage records

Marketing

·         promotional material

·         Audio – visual material

·         brochures and advertising material

Procurement and Supply Management

·         documents and contracts relating to procurement and supply of commodities and services

·         documents relating to stock management

Research and Development

·         contracts and agreements

·         technical publications

Safety, Health and Environment

·         RS&E Safety Health and Environment policy

·         documents relating to business unit/division/country/site best practices

·         Sustainable Development Reports

·          Safety Health and Environmental governance audits

·         environmental impact assessments

·         Safety Health and Environmental audits,  inspections,  plans,  programs, procedures,  training and emergency response

·         reports on safety Health and Environment related complaints or information

·         documents relating to investigation and reporting of Safety Health and Environment incidents

·         applications in respect to permits, authorizations and exemptions

·         documents relating to corporate policy, standards and systems of managing and optimizing aspects of health and hygiene in the workplace

·         documents relating to water conservation, waste management and emissions

4.       FORM C

REQUEST FOR ACCESS TO RECORD OF PRIVATE BODY

(Section 53(1) of the promotion of Access to Information Act, 2000

(Act No. 2 of 2001)

[Regulation 10]

A.                 Particulars of private body

The contact person:

B.                  Particulars of person requesting access to the record

(a)                 The particulars of the persons who requests access to the record must be given below.

(b)                 The address and/or fax number in the Republic to which the information is to be sent must be given.

Proof of the capacity in which the request is made, if applicable, must be attached.

Full Names and surname   :           ________________________________________________________

Identity Number              :           ________________________________________________________

Postal Address                :           ________________________________________________________

Fax Number                   :           ____________________             Telephone Number: ____________­­­­­­­­­______

Email address                  :           ________________________________________________________

Capacity to which request is made, when made on behalf of another person:

C.                 Particulars of person on whose behalf request is made

This section must be completed ONLY if a request for information is made on behalf of another person

Full names and Surnames :         _________________________________________________________

Identity number             :         _________________________________________________________

D.                 Particulars of record

(a)                 Provide full particulars of the record to which access is requested, including the reference number if that is known to you, to enable the record to be located.

(b)                 If the provided space is inadequate, please continue on a separate folio and attach it to this form.  The requester must sign all the additional folios

1.                   Description of record or relevant part of the record:

2.                   Reference number, if available:

3.                   Any further particulars of record:

E.                  Fees

(a)                 A request for access to a record, other than a record containing personal information about yourself, will be processed only after a request fee has been paid.

(b)                 You will be notified of the amount required to be paid as the request fee

(c)                 The fee payable for access to record depends on the form in which access is required and the reasonable time required to search and prepare a record.

(d)                 If you qualify for exemption of the payment and any fee, please state the

F.                   Form of access to records

If you are prevented by a disability to read, view or listen to the record in the form of access provided for in 1 to 4 hereunder, state your disability and indicate in which form the record is required.

Disability:                                                          

Form in which record is required:

Mark the appropriate box with an X

NOTES:

(a)                 Complain with your request in the specified form may depend on the form in which the record is

Available.

(b)                 Access in the form requested may be refused in certain circumstances. In such a case you will be

Informed if access will be granted in another form.

The fee payable for access to the record, if any, will be determined by the form in which access is requested.

 

1.       If the record is in written or printed form

               Copy of record*                                              inspection of record

2.                  If record consists of visual images

(This includes photographs, slides, video recordings; computer generated images, sketches, etc.):

                    View the images                         copy the images                      Transcription of the images*

3.                  If record consists of  recorded words or information which can be reproduced in sound:

                     Listen to sound track                             transcription of soundtrack* (written or printed   

                     (audio cassette)                                      documents)                                                                             

4.            If record is held on computer in an electronics or machine readable form:

                Printed copy of record*                  printed copy of                               copy of computer readable

                                                                     Information derived from                form* (stiffy or compact

                                                                     The record*                                      disc)

 

* If you requested a copy or transcription of a record (above), do you wish the copy         YES         NO

Copy or transcription to be posted to you?

Postage is payable

 

G.                 Particulars of right to be exercised or protected

If the provided space is inadequate, please continue on a separate folio and attach it to this form.

The requester must sign all the additional folios.

1.                   Indicate which right is to be exercised or protected:

2.                   Explain why the record requested in required for the exercise or protection of the aforementioned

Right.

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

H.                 Notice of decision regarding request for access

You will be notified in writing whether your request has been approved/denied.  If you wish to be informed in another manner, please specify the manner and provide the necessary particulars to enable compliance with your request

How would you prefer to be informed of the decision regarding your request for access to the record?

Signed at ______________________________ this ______________ day of ___________ 20_____­­­­­_____

_________________________________________

SIGNATURE OF REQUESTER / PERSON

ON WHOSE BEHALF REQUEST IS MADE

6.                  Availability of the manual

This manual is currently available as follows:

·         On the RS&E Limited Website at www.rse.co.za

·         In hard copy, to be viewed free of charge, at the offices of Rubber Stamp & Engraving Company (PTY) LTD, Cnr. South Road & Desmond Streets, Kramerville, Sandton. 2144

·         At the offices of the South African Human Rights Commission whose contact details are contained in section B2 above

This manual will, shortly, be printed in the Government Gazette